- Coding FormulaOn™: SOMFAH departments
1. Highlight SOMFAH department job list and create your job list.
a. S = Sales; O = Operation; M = Marketing; F = Finance, A = Accounts & admin, H = Human resource;
2. With a SOMFAH checklist, understand all the types of jobs in your business.
3. Tick items you are certain your company has.
4. Circle items that you are directly or indirectly involved in.
5. Write down your minimum 10 jobs in a day or in a week.
6. Refer to the circle in #3 or copy directly from the circled items.
7. If you have more than 10 jobs, keep writing after training as homework.
8. At your Job List, indicate the Coding FormulaOn™ next to each job.
- Coding FormulaOn™: Job PRIORITIES
1. JOBs are to be performed at the end of the day, week, months, or even per quarter. They will have different priorities.
a. $ = Job incomplete will affect money of a company
b. R = Job is often Repeated, especially daily and weekly. It keeps recurring.
c. * = Job is complicated, not easy to explain in words and how to complete
it requires good judgement.
2. Use the symbols from (a)-(c) above next to each job in the Job Checklist, to indicate what they represent.
3. The symbols can be used individually or even combined to represent priority, in the following order: (i) $R*, (ii) $R, (iii)$*, (iv) *$, (v) $, (vi) R, (vii) *, (viii) nothing.
- Coding FormulaOn™: Job ENDTIME
1. Time to complete a job varies, where it can be at the end of the day, end of the week, bi-weekly, monthly, quarterly, event, etc (on request)
2. Therefore the Coding FormulaOn™ = D / W / BW / M / Q / ETC / EV
3. Write the Coding FormulaOn™ next to each job list.
- Building Departmental Organisation Chart with job list
1. Transfer the job list into the Departmental Organisation Chart of each member according to prioritisation.
2. Require your people to explain what they learnt and what they see in the company.
3. Compare all of the job lists and have a discussion to get the best final version for the company.
4. Select a DRI (Direct Responsible Individual) from your company using D / M / E / A (Director / Manager / Executive / Assistant) to each job in each department and eliminate different names used by each member, or wrong categories of time and department and numbers of jobs for each department. Remember, the position and title do not represent the things you do; it's the task nature that counts.